Shared inbox tools

This post will explain Shared inbox tools. The shared inbox is an email inbox that numerous users can access and uses an email alias like support @ or info @. Usually, these inboxes aren’t owned by one bachelor– instead, they’re handled by a group. For instance, the entire client assistance group will have access to support @ and be accountable for making certain those emails get answered without delay.

Top 12 Best Shared Inbox Tools to Help In Management Of Team Email

In this article, you can know about Shared inbox tools here are the details below;

Why You Need Shared Inbox Software

Managing an inbox is fairly easy when there’s only a small number of individuals, but as your business scales, the chances for miscommunication boosts. Ever had an e-mail go unanswered, only to realize it days later?

Offered this, inbox confusion is among the biggest discomforts for consumer support teams. It triggers problems like lost e-mails, forgotten discussions, duplicated responses, and sending out e-mails to the incorrect people. It’s too easy to make errors when a number of individuals deal with a shared inbox, which puts your entire customer service workflow at risk.

A customer support collective email inbox offers a solution that assists groups interact effectively, enabling all the info to be available within a single area.

Shared Inbox Software Features

Below are a few of the particular capabilities most shared email inbox tools are comprised of.

1. Group Email Management

The choice to quickly handle e-mail addresses like support @ and details @ is a core performance of all shared inbox software application. Having pass to all your shared inboxes in a main location, without needing to log into other accounts or toggle between screens, enables your team to respond faster and prevent emails from failing the cracks.In addition, appointing brand-new emails to particular representative will let each person know what they’re responsible for, avoiding replicate replies and abandoned e-mails.

2. Accident Detection

Collision is that uneasy moment when you realize that two people on your team replied to the same customer two times and gave them various details. With a collective customer care email, you can avoid this scenario by assigning incoming tickets to representatives. To avoid confusion, tickets can be designated through routing guidelines or by having agents manually designate themselves questions at the top of the ticket line.

3. Automated Emails

The majority of shared inbox tools enable you to utilize macros and canned responses. Specifically for easy consumer questions, they can assist your group provide faster reactions so they can focus on making your customers pleased. Canned reactions also assist your group’s consistency and correctness by utilizing tested responses from your shared inbox.

4. Internal Discussions

Using internal notes to embed important info directly into each email is not just a time-saver, but it’s necessary if you want to provide personalized replies to your customers. All appropriate details will show up for your group, simplifying the whole method. That’s why most shared inbox tools authorise you to speak with colleagues using internal comments in the original e-mail, instead of forwarding and replying all.

5. Insights & Analytics

Not all shared inbox tools on the marketplace offer analytics, it’s definitely a good feature to have. Tracking e-mail response times and performance can help you stay on target, decide whether you require to hire more assistance, and discover which areas you require to improve to satisfy your supreme objective of delighting clients. Also check Customer retention metrics

1. Outpost


Supported Email Inboxes: Gmail, Office 365, & other email customers

Outpost is a shared inbox tool created for small groups so you can work with general inboxes no matter which email supplier you utilize. The tool likewise includes internal notes that can loop in teammates and minimize the number of e-mails you send between reps. Outpost’s crash signals will assist you see who’s dealing with an e-mail, avoiding 2 individuals from replying to the very same message. You can see how that element works in the picture listed below.

Why We Recommend This Tool

– The conversation lock tool guarantees that employee don’t deal with the exact same e-mails and send duplicate information to clients.

– Team members can work together behind the scenes and exchange notes about how to best respond to consumer interactions.

2. Helpmonks


Supported Email Inboxes: Gmail and Office 365, and forwards e-mails from your own server

Helpmonks is among the few shared inbox tools that enables you to host by yourself server while having access to fundamental functions like internal notes, email task, auto-tagging, and automatic responses. The tool consists of data-storing capabilities that extend your shared inbox into a full-featured CRM. It’s an affordable option and among the few apps that have no user limit on their basic plan, that makes it a safe choice for companies of any size.

Why We Recommend This Tool

– Automated sets off label, sort, and appoint discussions to various groups based upon their content to arrange emails and remove the chaos of shared inboxes.

– Multiple reps can work within the inbox at once, and integrated collision defense ensures that they don’t work on the same e-mails.

3. Kayako


Supported Email Inboxes: Gmail, Office 365

Kayako is a feature-rich assistance desk that also provides a shared inbox tool. The shared inbox tool focuses mainly on unifying your consumer’s interactions across email, Facebook, Twitter and live chat channels while keeping all of the conversations arranged and accessible. With Kayako you can likewise gain insights on client complete satisfaction and very first reply time.

Why We Recommend This Tool

– House all customer discussions across different social channels in one collective inbox for seamless customer support.

– Collaborate behind the scenes in chat to ask concerns and make sure consumers receive the most pertinent information.

– Automatically designate emails based upon their material.

4. ClientFlow


Supported Email Inboxes: Gmail

ClientFlow works a lot like an email customer, but includes an additional layer of job management that’s focused around helping client service groups. Its basic user interface makes managing your client interaction, approval, and time tracking really simple.

Why We Recommend This Tool

– Assign discussions to particular groups based on their competence to log in and quickly browse to the emails that are most relevant to them.

5. Front


Supported Email Inboxes: Gmail, Office 365

A popular shared inbox software, Front concentrates on saving time by managing your accounts in one location. You can respond to e-mails, SMS, Facebook, Twitter, and live chat, all within the app, providing customers a much better experience no matter where they connect from. Another helpful function is the capability to modify an email as a group, like with Google Docs. This promotes team cooperation while avoiding replicate actions.

With Front you can likewise connect your inbox to more than 50 apps, varying from Asana to HubSpot.

Why We Recommend This Tool

– Easy cooperation when you tag people in email comments to ask clarifying concerns or acquire context.

– Integrates with your preferred CRM and different service apps to add more versatility to your processes.

6. Missive


Supported Email Inboxes: Any Email Client

Missive is not precisely a shared inbox tool, but sooner a full email client. The business’s viewpoint is, “the e-mail part of the application needs to be so excellent, that users wish to consume all their e-mail accounts in it.” Also check Push Notification Services

With that in mind, Missive shows all your e-mail accounts, including your personal accounts. Missive supports all e-mail setups so you can manage group inbox, along with Facebook, SMS and Twitter, accounts from a single location.

Why We Recommend This Tool

– Eliminate the confusion that originates from arranging through e-mails by assigning discussions to the proper teams based on their content.

– Support groups can easily work together in e-mail comments.

7. Hiver


Supported Email Inboxes: Gmail

If you use Gmail as your e-mail client, then the Chrome extension, Hiver, might be an excellent choice for your team. Hiver lets you handle and team up on shared inboxes right from your Gmail inbox, which means a low knowing curve since you keep your original inbox interface.

It likewise includes typical shared inbox abilities, like automation, tags, internal discussions, and email distribution.

Why We Recommend This Tool

– Easily delegate tasks and track e-mail development to ensure customers are getting the assistance they need in a timely manner.

– Comment, chat, and share notes with groups without leaving the app for seamless procedures.

8. Helprace


Supported Email Inboxes: Gmail

Helprace is a ticketing system which likewise offers shared inbox capabilities. On top of standard functions like internal notes or tags, you’ll have the ability to route tickets immediately based on a sender’s user group, company, or other characteristics. Helprace likewise permits you to personalize your responses so they look like emails to your clients. Or, if you want something various, utilize the visual editor to produce a customized design.

Why We Recommend This Tool

– Create four channels within your shared inbox (concerns, concepts, problems, and appreciation), so support teams can easily comprehend the kind of action required and get the resources they need before responding.

9. Helpwise


Supported Email Inboxes: Gmail, Help wise servers, & forwards e-mails from your own server

Help wise is a shared inbox for not only e-mail but also SMS messaging, WhatsApp, live chat, and social media. There’s no shared emails included; instead, each user gets their own -password, that makes it a fantastic option for security. In addition, it permits you to collaborate with other team members in real-time with chat functionality and designate or tag messages to the correct team member. Finally, with integrated crash detection, you’ll never ever have another duplicate-email situation. It also has a number of combinations so that you can get the most out of it.

Why We Recommend This Tool

– Seamlessly access discussions with customers throughout your various assistance channels, from SMS to email to WhatsApp to social media.

– Integrates with your favored service tools to assist teams get the context they need about a consumer before replying.

10. Help Scout

Help Scout

Supported Email Inboxes: Any Email Client

Assist Scout stresses their shared inbox tool however they’re a complete platform complete with knowledge base and live chat for your website. With this tool, your team will be competent to see all sports for a contact, consisting of saved replies and personal notes. It is constructed for speed and performance, so the UX is structured, and there are effective automated actions that minimize the time representatives spend on each job. Best of all? It incorporates with HubSpot.

Why We Recommend This Tool

– Create automated replies to inquiries with certain subject lines to answer standard assistance concerns and enable support groups to concentrate on high-touch problems.

– The reference tool enables you to tag other agents in tickets to bring their attention to pertinent concerns.

11. Cerb


Sponsored Email Inboxes: Forwards emails from your own server, & uses Zapier to link email customers

Unlike some out-of-the-box services on this list, Cerb markets itself as a fully adjustable workspace where you can develop collaborative workspaces. The shared inbox consists of notices, calendars, project boards, and community websites. It likewise comes with webhooks, plugins, APIs, and more to enhance your workflow. Also check Logo and branding

Why We Recommend This Tool

– Highly personalized collaborative email inbox that assists you finest serve your consumers.

– Project management tools like typical reaction times and calendars simplify team workflow.

12. DragApp


Supported Email Inboxes: Gmail

DragApp is a shared work space that boasts “everything teams require to get work done.” There are three main parts to the software application: shared inbox for cooperation, task management tools for workflow, and an internal group chat for partnership. The objective is to decrease the gap in between e-mail and jobs while serving customers successfully. The shared inbox features activity log, e-mail assignments and notes, shared drafts, accident detection, and automated workflows.

Why We Recommend This Tool

– Project management-esque boards allow you to create columns within your Gmail inbox. that different emails by content so support teams can imagine their workload and easily determine the conversations that connect to them.

How a Shared Inbox Helps Your Consumer Service Team

Do not let a chaotic shared inbox get in between you and your client. With a lot of valuable tools available, there’s no reason to keep doing things the standard method. You’ll run the risk of losing conversations, waste time figuring out what’s going on and eventually, stop working to provide efficient email support.

Whether you’re interacting with clients via Gmail, Outlook or Social Media, using a shared inbox software application will conserve you time by improving all communication into one inbox. Even a simple shared inbox software application will empower your group– allowing every member to collaborate and respond to e-mails in an arranged and timely manner.