Even though it has obvious benefits, some organizations have still not started digitizing their HR processes. Doing this will save you a lot of stress and energy, allowing you to focus on other responsibilities. One of the most important tasks you should digitize as a Human Resource Manager is staff rostering.

In Human Resources planning, staff rostering is one of the most strenuous and mentally demanding processes. In this article, we will discuss digital rostering and why you should use it.

What is Staff Rostering?

A staff roster is a schedule that illustrates your company’s daily operations, contracts, projects, and so on. This roster will inform your staff members of important information such as the job location, time, responsibilities, work hours, and more.

Staff rostering will ensure that you have the correct number of staff in the right place, doing the right job in the right time frame.

Why is Digital Rostering Important?

For many service providers and major organizations, staff scheduling requires enormous resources. These resources include time, personnel, and mental capacity, particularly in complicated settings. This is where digitization comes in because it helps in the following ways:

Improved Accountability

Accountability is a major issue that affects many large service-based businesses, including those in the hotel, commerce, and healthcare industries. When it comes to payroll, preparing it manually takes a significant amount of time and effort.

Furthermore, because humans are prone to making mistakes, errors may occur. As a result, complaints and problems may arise for the company in accounting for payroll, overtime, sick leave, and other areas.

Implementing a digital roster tool, like the one offered by Papershift (https:/www.papershift.com/en/Schedule), reduces such errors, and improves accountability. It will help to distribute workers to their appropriate work locations at the appropriate time. And you’ll receive a report on their actual attendance, work completed, and pay.

It Saves Time

It simplifies the process for employees to submit their information. It also reduces the time a Human Resources Management department needs to spend working on the plans. You could better spend this time on other, more worthwhile activities.

Data Security

One would assume that a digital program would have a lower security level than a paper roster. That is, however, not the case. Using passwords and encryption will prevent unauthorized parties from accessing sensitive information.

So, the information cannot fall into the wrong hands. Digital rostering is, therefore, beneficial to the protection of data.

Increased efficiency and productivity

Using digital rosters will bring about better productivity. This is because digital rosters use automated planning, which speeds up and simplifies operations. In the past, manually amending duty rosters frequently led to lost documents, missed vacations, or double staffing. However, with the introduction of scheduling software, these problems are no longer an issue.

In addition to that, the digital duty roster offers a comprehensive view of all necessary information. You can check your income, determine the remaining vacation days, and schedule meetings. On top of that, it prompts users to take breaks at the appropriate times and computes overtime.

Flexibility and Convenience

Today, most companies are introducing flexible work options for their employees. Now, that digital rosters are available, employees may log in from the comfort of their own homes. Moreover, there is more transparency regarding the total number of hours worked.


Any organization that values results must always prioritize both effectiveness and accountability. Digital rostering can be of tremendous use to a variety of different organizations when it is applied properly.

The shift from paper-based and contact-based processes continues worldwide. And that means now is the perfect time to get on the digital trend and simplify your staff’s scheduling.